GREATER BIRMINGHAM
FIBER GUILD
BY-LAWS
1996, Revised 2016
ARTICLE I. NAME AND PURPOSE
Section 1. NAME: The name of this organization shall be: The
Greater Birmingham Fiber Guild.
Section 2. PURPOSE: The purpose of this Guild shall be to
provide education for its members that will stimulate an interest in the fiber
arts as well as encourage all fiber craft people to strive for the highest
standards of excellence, to create fellowship among its members, and to promote
public awareness through exhibition, demonstration and education.
ARTICLE II. MEMBERSHIP AND DUES
Section 1. MEMBERSHIP: Membership shall be open to any
person interested in the fiber arts. There shall be two forms of membership:
participating (one vote); family (two votes).
All members must be current in dues to vote on business
brought before the guild. The membership year shall be January 1 through
December 31.
Section 2. DUES:
Participating (1 vote) $25/year Family (2 votes) $30/year
New member joining after June 1: $l2.50
Dues shall be payable January 1 and delinquent February 28.
Any member failing to pay current dues before delinquent date shall forfeit all
rights of membership.
Section 3. MEMBERSHIP PRIVILEGES: Members in good standing
shall be able to hold a board position if elected, vote on all guild business,
attend board meetings (may not vote on board issues unless an elected member of
the board), participate on committees, have access to all equipment owned by
the guild, and share their talents through teaching programs, demonstrating for
local events and contributing to the guild newsletter.
ARTICLE III. OFFICES AND BOARD
Section 1. OFFICERS: The officers of this guild shall be:
President. 1st Vice President, 2nd Vice President,
Secretary, Treasurer, Newsletter Editor, Workshop Chair, and Social Media
Chair.
Section 2: TERM OF OFFICE: The term of office shall be for
one year and may be held no more than two consecutive years for President. Other board positions may be renewed
indefinitely. Terms of office shall begin January 1 and end December 31.
Section 3. VACANCIES: If an office is vacated before the
expiration of the designated term it may be filled by the Executive Board.
Section 4. EXECUTIVE BOARD: The Executive Board shall
consist of the elected officers and the immediate past president and shall be
empowered to allocate funds to transact guild business and manage guild affairs
between meetings.
ARTICLE IV. DUTIES OF THE OFFICERS
Section 1. PRESIDENT: The president shall preside at all
general as well as board meetings. shall be a member ex-officio of all
committees except the nominating committee and shall appoint all committee
chairpersons.
Section 2. 1st VICE PRESIDENT: The 1st Vice President shall
act for the President in case of absence or inability to serve until such time
as the President is able to resume responsibility and shall serve as a program
chairman. As Program Chairperson. this member shall plan programs for the
entire year in office. make arrangements for fees charged. materials needed,
location, transportation. accommodations of any special speakers and submit
appropriate information to newsletter editor in a timely manner regarding
programs, as well as attend all general and board meetings or send a
representative.
Section 3. 2nd VICE PRESIDENT: The 2nd Vice President shall
be responsible for the promotion of membership in the guild, keep membership
records and roster up to date, shall put together a membership packet for new
members containing a complete listing of by-laws, guild membership roster,
temporary nametag, and any pertinent information about the guild and attend all
general and board meetings .
Section 4. SECRETARY: The Secretary shall record the
proceedings of all board meetings and handle all official correspondence, and
attend all general and board meetings.
Section 5. TREASURER: The Treasurer shall receive and keep
accounts of all money received and expended and attend all general and board
meetings.
Section 6 NEWSLETTER EDITOR: The Newsletter Editor shall be
responsible for obtaining information for the guild newsletter from any
officer, committee chairperson, or member in good standing by the end of the
preceding month, as well as editing, writing, and distributing the newsletter
to all members and reciprocating guilds and attend all general and board meetings.
Section 7. WORKSHOP CHAIRPERSON: The Workshop Chairperson
shall be responsible for organizing and promoting guild workshops throughout
the year and attend all general and board meetings.
Section 8. SOCIAL
MEDIA CHAIRPERSON: The Social Media Chairperson shall head up the Social Media
Committee, and will be responsible for maintaining the guild blog and/or
webpage, and with the committee, maintain a guild presence on Facebook,
Instagram, Ravelry, the guild Yahoo group
and other social media outlets deemed appropriate by the guild, and
attend all general and board meetings.
ARTICLE V. MEETINGS
Section 1. MEETINGS: General meetings shall consist of a
short business meeting, including show-and-tell of members’ recent work and a program. These meetings shall be held
on the second Saturday of each month except July. May and December meetings will be the guild
picnic and the holiday party.
Section 2. BOARD MEETINGS: Board meetings shall be held
monthly, prior to general Guild meeting
as deemed necessary by the guild president or executive board request.
ARTICLE VI. ELECTIONS
Section 1. NOMINATING COMMITTEE: A Nominating committee of
three members shall be selected at the September meeting. It shall consist of a
chairperson appointed by the president and two (2) members in good standing
voted from the floor. The committee shall meet and select a proposed slate of
officers to be presented in writing to the general membership at the October meeting.
A copy of the proposed slate must be given to the newsletter editor for
publication prior to deadline of September 25th for the October issue.
Section 2. ADDITIONAL NOMINATION: Nominations in addition to
those submitted by the committee may be accepted from the floor at the October
meeting provided that consent has been obtained from the nominee prior to the
meeting.
Section 3. VOTING: Officers shall be elected by a majority
vote of members present at the December holiday party, and their terms of
office will begin January 1.
ARTICLE VII COMMITTEES
Section 1. STANDING COMMITTEES:
1.
Social Media Committee
2.
Exhibit Committee
3.
Nominating Committee (See ARTICLE VI, Section 1)
Section 2. STANDING COMMITTEES GUIDELINES: Standing
committees shall operate as a volunteer-based committee with a presidential
appointed chairperson or executive board member chairperson to head. Each committee
shall set guidelines for their particular committee subject to board approval.
Section 3. SPECIAL COMMITTEES: Special committees shall be
appointed by the president in the event of need to serve for limited periods of
time or be responsible for special projects.
ARTICLE VIII AMENDMENTS
These by-laws may be amended at any regular or called
meeting of the Guild by a majority vote of members present, a written notice
having been sent of the proposed amendment at least one month in advance of the
meeting. Absent members may submit an amendment vote in writing, such vote to
be received by meeting time at which amendment votes are counted.
ARTICLE IX. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Roberts’ Rules
of Order shall govern the Guild in all cases except where they are not
consistent with these By-laws and any special rules or order that the Guild may
adopt.
ARTICLE X. DISSOLUTION and USE OF ASSETS
Any assets which this Guild may own or acquire are
irrevocably dedicated to education purposes and upon dissolution or abandonment
of this organization such assets will be turned over to one or more
organizations which themselves are exempt as organizations described in
sections 501 © <3> of the Internal Revenue Code of 1954 or the
corresponding provision of any future United States Internal Revenue law
or a corporation contributions to which
are deductible under section 170 (3) <2> of the Internal Revenue Code of
1954 or any other corresponding provision of any future United States Internal
Revenue Law. No part of the assets of the Guild shall inure to the benefit of
any member thereof, and this Guild shall not devote any substantial portion of
said assets for the purpose of carrying on propaganda or otherwise attempting
to influence legislation.
STANDING RULES
1. Equipment belonging to the guild shall be maintained and
inventoried on a regular basis. A fee to be determined by the board shall be
charged for the rental of guild equipment and that money shall be used to
purchase new (or repair existing) equipment as needed. A deposit to be determined
by the board shall also be obtained at the time of the rental that is
non-refundable if said equipment is not returned or returned in damaged
condition. The chairperson shall keep good record of the location of equipment
and enforce the return date policy established by the committee.
2. The guild shall try to maintain good standing in
statewide as well as national fiber organizations through paid membership as
determined by a vote of the general membership.
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